BSBSTR503 – Develop organisational policyTask 2 – Project workTask summary This project assessment task requires you to review, develop and release policy for an organisation (real or simulated). This assessment is divided into 3 (three) parts: Part A: Review existing policy and establish need for policy development Part B: Prepare for and develop policy Part C: Release and review policy development, process and policy You will complete the assessment tasks in a real organisation (your current workplace can be used). If you are not working, select a workplace / organisation you are familiar with. Required Develop, revise and promote at least one policy.Plan, develop and implement policy using iterative and consultative processes with input from representative stakeholdersAnalyse internal and external factorsConsult with stakeholders to identify needs for policy review and policy developmentDevelop analytical frameworkEnsure style and format requirements for organisational policy documentation is followedpromote policy.Access textbooks/other learning materialsAccess templates via CanvasComputer with Microsoft Office and internet access Timing Your assessor will advise you of the due date of this assessment via Canvas. Submit This completed workbook. Powerpoint presentations / handouts / templates Assessment criteria For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence. Re-submission opportunities You will be provided feedback on your performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment. Assessment Cover SheetCandidate name: Candidate ID Trainer’s Name: Date Submitted: Candidate declaration:I declare that: I have read and understood all the information provided in relation to the assessment requirements to complete this unit, the instructions and the purpose and processes of undertaking this assessment taskThis assessment is my own work and where other’s works or ideas have been used, I have appropriately referenced or acknowledged themI understand that plagiarism is a serious offence that may lead to disciplinary action. Candidate signature: Task 2 – Project work You are required to select an organisation in order to complete this assessment. An organisation can be a business, charity, association, not-for-profit enterprise or government body. You may select your own organisation (for example, your own business or one you plan to start); an organisation you have access to, such as a business owned by a friend or family; or your current employer. Alternatively, you can create a hypothetical organisation for the purpose of this assessment. Prior to commencing this assessment task, you may discuss your chosen organisation with your trainer. Part A: Review existing policy and establish need for policy development This task will require you to review and establish needs for policy development for an organisation/a workplace. Identify what the needs are regarding the work and safety policy for your chosen organisation / workplace by completing the following Identify and analyse the organisation’s (or workplace) current Work and Safety policy. (If you have created a hypothetical organisation for the purposes of this assignment, please use the policy attached – Appendix A). Identify one internal or external element which would mean you are likely to have to change the policy in the future. Describe how this element will impact on the policy List 3 stakeholders that you can consult with in relation to the internal or external factors and describe how they can contribute. In the table below, list 3 risks that may impact the development of the sustainability policy. Rank each risk with a low, medium or high likelihood and impact and describe one strategy to overcome each risk. Risk AnalysisRiskLikelihood L / M / HImpact L / M / HStrategy to Overcome Part B: Prepare for and develop policy: This task will require you to prepare for and develop a Work and Safety policy for an organisation/a workplace. Prepare a policy development plan using the template provided below. List at least 3 actions for each step. Assume you have to prepare your policy within the next 2 months and set due dates accordingly. Policy Development PlanStepsActionsDue DateResearch policy requirements according to the organisational procedures Develop a list of policy options that may be put to stakeholders Organise a policy development stakeholder workshop Prepare a draft policy Seek feedback and agreement from stakeholders Prepare final policy Prepare a draft of the Work and Safety Policy. Include the following sections: IntroductionPolicy StatementKey StakeholdersImplementation Plan that details the actions required for implementation, responsibilities for implementation and strategies for transition, change management, initial and ongoing training, and maintenance of the policy. Use the following table, include dates and who is responsible for actions, and copy the table into your policy. Policy Implementation PlanActionsWho is ResponsibleDue Date Mechanisms for monitoring compliance with the policy, quality assurance and evaluation of the policy Your policy needs to be presented in a professional format with a title page, a table of contents and section headings. Ensure there are no spelling or grammatical errors. Upload your policy with this assessment. Describe how you would implement an iterative process of consultation, feedback, identification of changes and re-drafting. After completing this task, submit the following written presentation materials that you would use to present your policy draft: PPT or handout Part C: Release and review policy development, process and policy Once you have developed the policy, you will need to communicate the policy to the organization in order to gain acceptance of the policy and to ensure the best opportunity for the successful implementation of the policy. List all the people within the organization that you need to communicate the policy to and 3 methods of communicating the policy Draft an email to the relevant people in the organization to gain agreement for the policy. Include the following in your email:A description of the policy Reference to an attachment of the policyA request for their agreement of the policyYour contact details for any questions To: Cc: Subject: Prepare a PowerPoint presentation that you would deliver to key people within the organization to inform them of the new policy. Include the following in the presentation.IntroductionThe need for the new policyOverview of the consultation processPolicy descriptionBenefitsImplementation PlanWho to contact for helpSummary Identify 3 objections that you may receive from staff and other managers and describe how you would manage each objection. After completing this task, submit the PowerPoint presentation that you would use to present your policy to relevant stakeholders in order to seek feedback End of Assessment Congratulations, you have completed this assessment task. Please ensure all questions are answered and upload the following: This completed workbookA draft work and safety policy in PowerPoint presentation or handout for Part BA PowerPoint presentation for Part C Appendix A: WORKPLACE HEALTH AND SAFETY POLICY INTRODUCTION We are committed to ensuring as far as is reasonably practicable, that all employees are safe from injury and any risk to their health, while at work. “Employees” is a collective term used to refer to all employees including the Director, consultants or fixed term contractors performing work. PURPOSE This policy outlines the commitment of our business in providing a safe and healthy work environment for all employees, clients, course participants and visitors. POLICY We will maintain a position of excellence in the management of occupational health safety and welfare for all employees, clients, course participants and visitors. Management of Workplace Health and Safety will be the pro-active prevention of work-related injuries and illness and the promotion of safe work practices and procedures. We acknowledge that active co-operation of all employees is required in maintaining a safe and healthy working environment. Consequently, we are committed to a consultative approach with Workplace Health and Safety, where all people within the company have a responsibility for their own and other employee’s health and safety at the work place, and the health and safety of all clients, course participants and visitors. Specific roles and responsibilities have been assigned to all employees. EMPLOYEES WH&S RESPONSIBILITIES A key requirement in achieving excellence in Workplace Health and Safety is the commitment and involvement of all employees. To reflect this commitment, all employees will have an active role in the planning, development and implementation of health and safety policies and programs. In their own interests, and as a legal obligation, all employees have a responsibility and duty of care to ensure that everything is done to effectively implement all health and safety provisions. In particular they must: Take reasonable care to protect their health and safety whilst at work.Not act in an improper, unsafe or unbecoming manner when performing official duties. Bare feet, swinging on chairs, running, fooling around, inappropriate dress and language are examples of inappropriate conduct. These inappropriate behaviours are not acceptable and under no circumstances will they be tolerated, either at the venues, in the office or at any other location or event where you are representing us. Use any equipment provided to protect their health and safety and follow reasonable instructions as provided by us, on health and safety.Ensure they do not, through the consumption of alcohol, or a drug, endanger their own safety or the safety of anyone else.Any employee that intentionally or consistently breaches this health and safety policies, guidelines and procedures may face disciplinary action. Various Health and Safety policies and procedures have been developed which embody the aims of this Workplace Health and Safety policy.
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