Assessment Task Description:PMN503 Systems in Project Management– Assessment 3, Parts A2, A3 and B – vr1 TaskProject Integration – Jointly Prepare a Project Management Plan and Develop AReflective ReportUnit LearningOutcomesAddressedOn completion of this assessment, you should be able to:1. Define and utilise the principles of managing all the PMBOK knowledge areas andpreparing a Project Management Plan (PMP).2. Apply a systematic approach towards integrating the above principles.3. Select and apply appropriate methods, tools, and techniques in the preparation ofschedules, risk registers, quality plans, and resource plans.4. Explain the ethical, social, and environmental implications of scope, schedule, andresource management in the project environment.5. Demonstrate written and oral communication skills to industry and academicstandards both in a team and project environment to fulfil the specialist project teamroles associated with project management, considering cultural considerations.SpecificationsThis Assessment 3 is worth 55% of your final grade. Previous submission of Part A1 forthe Harvard Simulation is 5%, Parts A2 and A3 are 9% each, and Part B is 32%.OverviewFor this Assessment 3, you will be assessed (Parts A2 and A3) for your individualparticipation/collaboration to a group PMP and (Part B) for providing an analytical report. Assessment3 is a continuation of the scenario defined in Assessment 2.This assessment helps to develop your knowledge and skills in considering and applying a systemsapproach towards the integration of a project. You will learn how PMBOK processes are customized,how they are applied to real world projects, and the complex interdependent systems that make upprojects.This Assessment 3 is a continuation of Assessment 2 and its scenario. For Assessment 3, you will simulatethe next project steps following approval of a Charter. The charter identified several specific skills of theteam members. You are welcome to envision yourself as one of these team members, a specialist thirdparty consultant, or as a team member that you identified in your draft Charter. This specificidentification is not required; you are to contribute as if you are any supporting party.Please note the Charter, which is provided as the Assessment 3 Scenario Update, is an approved Charterfor full project. However, this Assignment 3 only focuses your efforts on the PMBOK early planningprocesses and furthering your system thinking and project management skills.This assignment has the following three elements:• Parts A2 and A3: These include your participation in a collaborative PMP. Part A2 consists ofyour contribution to the total group and Part A3 consists of focussed individual assignments.• Part B: An analytical report on the collaborative PMP where you demonstrate your systemsthinking skills by identifying and discussing several specific inter-relationships and/or interdependencies as part of preparing the team’s PMP and within the PMP. For the purposes of this assignment, Parts A2 and A3 provides the experiences and application ofknowledge that feeds into Part B, where you show your learnings and demonstrate the knowledge andskills you have gained. Part B forms the bulk of your assessment, but you must fully participate in PartsA2 and A3 to gain the necessary insights and knowledge to successfully complete Part B.The first project work that you will simulate is completion of the initial stakeholder register and thenpromptly begin preparation of a Project Management Plan (PMP).In Assessment 3, you are provided an example ‘company’ standard PMP template. All participants areexpected to collaborate early on the first PMP Section 1: Introduction and Section 2: Project Definition.This includes defining success metrics, boundaries, requirements list, and scope list. Your participationand collaboration in the group is to insure preparation of a fully complete, accurate, integrated, andthorough PMP.In this Assessment 3, you are also assigned extra responsibility of specific section(s) of the PMP. Forthis extra PMP responsibility, you act as a Subject Matter Expert (SME) on section(s) of the ProjectManagement Plan (PMP). Your role is to fully research and understand the supporting PMBOKKnowledge Areas and Processes and for you to effectively apply your learnings to create PMP section(s)which demonstrates completeness, accuracy, and integration with the full PMP.See below for your specific PMP section assignment(s).Please note that the Appendixes will have simulated dates and timeframe. Simulated dates will bewritten as **dd/MMM/yyyy** to avoid confusion with actual assignment due dates.What you will doIn this assessment, you will demonstrate your knowledge and skills to apply a systems approach to theintegration of a fictional project opportunity which is described in Assessment 2 and additionaldocumentation of Assessment 3.Assessment 3 is composed of Parts A2 and A3, and Part B.• Part A has two subcomponents that are recorded in the Wiki draft PMP. The firstsubcomponent of Part A2 is your contribution to the group’s full PMP. The secondsubcomponent of Part A3 is your extra responsibility contribution in PMP section(s) definedbelow. Your student contributions must be documented in the Wiki draft PMP to receivegrading credits. Word count is not defined, rather it is flexible and open. A Wiki contributionof 1000 to 2000 words may be used as a guide.• Part B of Assessment 3 is your individual report on your analysis on a few of the many interrelationships, inter-dependencies, ongoing project dynamics, and requirements of projectmanagement. You will select and thoroughly discuss in a report format 4 or 5 very specificsystem (or subsystem) examples within the overall project. For example, explain the system,its intended consequences, and flow on unintended consequences. System examples derivedfrom the project team are strictly limited to 2 of the 4 or 5 total system examples. The othersystem examples are to be systems within the project scope. Word count is generally expectedin the range of 1000 to 2000 words. To receive credit/grading for Parts A2 and A3, your participation/collaboration to the group must berecorded in the group Wiki. Using other software tools and verbal communications is good; however,only the Wiki can be scored. For this Assessment 3, the group Wiki must record individualcontributions to a discussion. A key to success is early and continuous contribution which is goodsystems learnings and management.Part B of Assessment 3 is your individual analytical report. Report will be submitted into yourindividual Turnitin folder. Scoring for Parts A2, A3, and B will be recorded in the Turnitin CRA.Assessment 3 begins with your extra responsibly assignment on some PMP section(s). Each student’s7- or 8-digit student number will determine your extra responsibility on the PMP section(s) assigned toyou.For determining assigned PMP section(s), use the 3rd digit reading backwards from right to left. Onexample student numbers of N10654321 and N9654321, the student would use the number “3” todetermine their PMP SME assignment. If you have questions about your SME assignment, pleasecontact your lecturer.PMP SME assignments for PMP Section(s) are as follows:A. Number 3: Section 3 – Project Approach / How Project Will Be Conducted plus Section 4 –Requirements, Deliverables, Key Milestones, and Summary ScheduleB. Numbers 0 & 5: Section 5 – Project Resources plus Section 6 – Project GovernanceC. Number 8: Section 7 – Procurement, Cost Estimate, & BudgetD. Numbers 2 & 7: Section 8 – Stakeholder and Communications ManagementE. Numbers 1 & 6: Section 9 – Risk ManagementF. Numbers 4 & 9: Section 10 – Project ControlsPlease note that your student group is larger than the core project team that you are simulating. Asa result, you may find other group members with your same assignment. Take advantage of this,work together, and expand your learnings.For some PMP sections, the lectures have not yet progressed through these sections. However, thelecture basics provided to date are directly applicable, and each student will need to research advancelecture materials as well as conduct outside research.In addition, when preparing your PMP section(s), please remember to identify and address applicableEEF’s and OPA’s.Your scores on Parts A2 and A3 will be based on your individual contribution to the Group Wiki PMP.No submission to a Turnitin folder is required. Your scores for Parts A2 and A3 will be displayed withyour submission of Part B. Please see the grading criteria in the Turnitin folder as shown below.To complete this Assessment 3, please follow the points below:1. All group members are required to use the group Wiki as the draft PMP document. The groupmay discuss and decide on various forms of collaboration; however, only the group Wiki isvisible and can be assessed by the grader. 2. All groups are encouraged to prepare a list of assumptions together with any questions thatneed to be answered.• Questions must be posted no later than Thursday 28/Oct/2021.• Questions are to be submitted on the PMN503 Assessment 3 Blackboard DiscussionForum.• All questions and their responses will be visible to all students.• Ensure that you review any previous questions and their responses prior to submittingyour question to avoid duplicationGroup Wiki Guidelines3. The group shall create an overall Wiki structure and layout that follows the PMP templatewhich has been provided. Please see further instructions below.4. The instructor only assesses on what is seen as your personal contributions into each of thegroup WIKI pages.5. When using a Wiki page, do not use the “Wiki comment” pop-out capability as a “Wikicomment” cannot be easily seen for assessment.6. When typing into Wiki, be sure to enter via “edit Wiki content”.7. Have group member create the following 10 Wiki pages:i. Group / team working area, notes, blog, coordination, minutes, etc.ii. Initial stakeholder lists / register following Charter approval and startup of teamiii. PMP Section 1: Introductioniv. PMP Sections 2: Project Definitionv. PMP Section 3: Project Approach / How Project Will Be Conducted plus PMP Section 4:Requirements, Deliverables, Key Milestones, and Summary Schedulevi. PMP Section 5: Project Resources plus PMP Section 6: Project Governancevii. PMP Section 7: Procurement, Cost Estimate, & Budgetviii. PMP Section 8: Stakeholders and Communication Managementix. PMP Section 9: Risk Managementx. PMP Section 10: Project Controls8. Each Wiki PMP page with have a blog/communication section at the top followed by the draftPMP text. At the top of the Wiki page, type “= = = General Communications, Most Recent atTop = = =”. Below this line, group members type their comments using the format of “Yourfirst name & date: then comment text…” Most recent comments go to the top as reversechronological order. Below the communications section, type “= = = PMP Text = = =”. Belowthis will be the draft PMP text. At the bottom of the page, type “= = = end = = =”.9. Lessons learned from a prior student: “My experience was that overall WIKI worked well. I amusing a Windows 10 Laptop and for incorporating tables into the WIKI, I found that simple copy (CTRL+C) and paste (CTRL+V) from an Excel spreadsheet to WIKI worked fine with me to uploadlarge tables (Stakeholder Table). However, it did not work particularly well-using Worddocument copy and paste to the WIKI.”What each student will submitAssessment 3 Parts A2 and A3 should have ongoing participation of the group Wiki untilapproximately 1 week prior to the due date of Part B. Wiki records your contributions.Assessment 3 Part B is an individual submission into your Turnitin folder. Submissions should be in PDFformat. Due date is Thursday 4th November 2021 23:59hrs.Note: Assessments submitted after the due date without an approved extension will not be markedand will receive a grade of 1%. If special circumstances prevent you from meeting the assessment duedate, you can apply for an extension. If you do not have an approved extension, you should submit thework you have completed by the due date, and it will be marked against the assessment criteria.Typical Questions and Answers1. Is this team-based work? In an actual situation, this would be a team-based project; failure ofany part would mean failure of the project. However for this assessment, your work is gradedas an individual working in a group environment. The better the group works together, thebetter the individual work can become. Group members are not, repeat are not, expected todo the work other individual group members. Each member is to be responsible, accountable,and assessed on their contributions.2. Do we prepare a final PMP in Wiki or in separate document? The group Wiki will serve as athorough draft PMP, not a final, nicely formatted, and well edited PMP. While it does notrequire perfect formatting and consistent technical writing, the Wiki PMP should be thoroughin outline and many details.3. Any ideas to get the group started? Begin with completion of the initial Stakeholder registerand promptly flow on to Sections 2 of Project Definition. The remainder of the PMP sectionsuse this information.4. How much starting PMP information do I provide? When populating the PMP, allow for followon contribution from all group members. If you are first to populating a table such asstakeholders, risk, etc., input say 3 to 5 of your ideas. This is like a supervisor of abrainstorming session. Provide your key information, then allow other group members toreact, reflect and add to the list. You can always follow-up with more additions.5. What does an Assessment #3 Part B analytical report look like? Report structure is deferred tothe students; however, a simple structure would suffice. A simple structure of the analyticalreport starts with standard title blocks of student name, course, date, assessment, etc. Thenext heading would be “Executive Summary”. This section will be very short saying thefollowing systems (or subsystems) have been identified and will be discussed. The next report headings will be on each of the systems that are being described as listed in the ExecutiveSummary. Some students may choose to end their reports with other headings such as“Summary Conclusions” and/or “Recommendations” or others, but that is completely up toeach student.A format for each section that describes a specific system (or subsystem) may be organized onthe first four of Mella’s rules for successful systems thinking (see Module 1 Part A):• A first paragraph could describe an overview of the system being discussed. Separatelyfrom the text of the report, you may use the “tool” of an influence diagram to help buildand identify the system. Remember that systems can be waterfall types such that the enddoes not impact the beginning, or full looping systems.• A second paragraph could start describing some of the variables and complexity of thesystem.• A third paragraph could describe the “why’s” that drives the variable(s). Along with theinfluence diagram, a tool called a fishbone or cause/effect diagram can help determine thewhy’s.• A fourth paragraph would describe loops, or lack of loops which would be a waterfall typesystem.• Graph and figures are welcome. These are powerful methods to show interrelationshipsand dependencies.Please note that your analysis report does not need references, as it does not describe rules,processes, and tools such as Mella’s rules. This report is about your learnings; youridentification of and analyses of some systems in the example project.Resources and Useful References1. QUT Cite | Write2. Project Management Institute, (2013), A Guide to the Project Management Body of Knowledge,5th edition, ANSI/PMI 99-001-2013 GradeCriteriaWeight7High Distinction6Distinction5Credit4Pass3,2,1Fail1) Part A2: Participationas a team member tothe group to insure afully complete,accurate, integrated,and thorough PMP isprepared.17%Thorough engagement of thegroup as a team member.Fully participated in the completePMP throughout the completeproject lifecycle.Provided very good contributions.May have demonstrated a groupleadership role and provided veryeffective coordination.Good engagement of the groupas a team member.Participated in the completePMP throughout the completeproject lifecycle.Provided good contributions.Some engagement of the groupas a team member.Participated in several sectionsof the PMP.Contributions were limited andcommonly late during thecomplete project lifecycle.While limited, the contributionswere valuable.Small amount of engagementto the group as a teammember.Participated and contributedto few sections other thanprimary responsibility sectionsMost contribution came late inthe project lifecycle.Minimal to nil engagement ofthe group as a team member.Minimal to nil participationand contribution to the PMPsections.Waited until a time too lateto add valuable input.Part A3: Participationon extra responsibilityof assigned PMPsections whichdemonstratescompleteness, accuracy,and integration with thefull PMP.17%Thorough engagement with othermembers with sameresponsibilities.Provided very good ideas andconstructive input throughout thecomplete project lifecycle.May have demonstrated a groupleadership role and provided veryeffective coordination.Good engagement with othermembers with sameresponsibilities.Provided good ideas andconstructive input throughoutthe complete project lifecycle.If weaknesses exist in anothermember’s work, identified thoseweaknesses, and providedsuggested improvements.Some engagement with othermembers with sameresponsibilities.Provided ideas and constructiveinput at limited points completeproject lifecycle.If weaknesses exist in anothermember’s work, identified thoseweaknesses, and providedsuggested improvements.Small amount of engagementwith other members withsame responsibilitiesProvided ideas andconstructive input mostly atthe end of the completeproject lifecycle.If weaknesses exist in anothermember’s work, identifiedthose weaknesses, andprovided suggestedimprovements.Minimal to nil engagement.Waited until a time too lateto add valuable input.3) Part B:Demonstration ofunderstanding systemsand systems thinkingskills by identifying,analysing, anddiscussing specific interrelationships and/orinter-dependencies.This may include findingbalance in the TripleBottom Line.61%Demonstrated thorough, critical,and high-level knowledge ofrelevant system theories andtheir application to the definedproject.Identified and thoroughlydiscussed specific systemsexamples.Demonstrated very good andhigh-level knowledge of relevantsystem theories and theirapplication to the definedproject.Identified and discussed specificsystems examples. Examplescould be more thorough.Demonstrated good and somecritical knowledge of relevantsystem theories and theirapplication to the definedproject.Identified and discussed systemsexamples. Examples were moregeneral, and the discussion hadomissions and/orgeneralisations.Demonstrated very basicknowledge of relevant systemtheories. Their application tothe defined project weregeneral, misconstrued, and/ornot well represented.Example systems that wereidentified were basic and/orhad very general discussions.Demonstrated limited to nilknowledge of relevantsystem theories. Theirapplication to the definedproject were too general,misconstrued, and/or notwell represented.Example systems that wereidentified were limited to niland/or had very limiteddiscussions.4) Effectivecommunication to othergroup members (PartsA2 & A3) and effectivereport writing (Part B):(e.g., coherence,alignment with othersections, clarity,readability, etc.).5%Professional and concise.Very effectively convey ideas,issues, and solutions.Very good.Effectively convey ideas, issues,and solutions.Good. Effective format.Most points ideas, issues, andsolutions are presented.Satisfactory.Some points are difficult toread.Unsatisfactory.Fail to convey keyinformation.
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