PRJ5003- Project Constraint ManagementTrimester-3 2021Assessment 3- Presentation of project plan and status to a sponsor for a project caseIndividual Assessment1Please read the project case provided here along with the assessment brief for details and markingcriteria for the Final Assessment-3.This assessment is designed to assess your technical skills in analysing a project case, writing, aproject status report, and communicating a project status report effectively to different stakeholders.You are required to work individually.You are required to prepare power point presentation slides that include adequate information aboutthe project status, then you will need to present your analysis and report (verbal presentation).The presentation slides along with your answers/ problem solving (excel sheets or any other format)and the supporting material should be submitted via Canvas Assessment- 3 Submission Link.While the main marked assessment is your power point slides and verbal presentation, you shoulddemonstrate clear understanding, and high-level project management skills. Therefore, you will needto submit your work on the project data analysis along with the power point presentation beforepresenting verbally, which will be considered when marking your verbal presentation. You will beasked to share with your lecturer and the class any supporting document while you are presentingyour project status report. The assessment will be marked based on the presentation (slides and verbalpresentation) and the quality of the supporting material submitted into Canvas.The supporting material and the power point presentation should be submitted on or before the duedate in Canvas and the verbal presentation will be held based on dates finalised by yourtutor.Arrangements will be made to accommodate all students’ availability.You will be allocated to a session and to a time slot to present your project (verbal presentation); thismeans you should be available for the presentation during your time slot. If your name is called andyou are not present, your Assessment-3 will be marked ZERO even if you submit your writtendocuments (supporting documents and the presentation slides). Please ensure to inform your tutorabout any extenuating circumstances well in advance.PRJ5003- Project Constraint ManagementTrimester-3 2021Assessment 3- Presentation of project plan and status to a sponsor for a project caseIndividual Assessment2Project Case Background:Signora Construction LLC is a general contracting company based in Alice Springs,Australia. The company performs general contracting work mainly in the area ofconstruction. The company executes multiple projects simultaneously at any given time andeach project is managed by a project manager (YOU in this case).Most contracts are awarded to Signora Construction LLC on the fixed cost basis contract andon “design-bid-build” basis procurement method. That is, Goal Construction bids on theprojects after the design has been completed by the Client and Signora Construction LLC’smajor tasks is supply and construction only. Signora Construction LLC is not involved eitherdirectly or indirectly in any design aspects of the project.The general contracting organisations like Signora Construction LLC that work on the fixedcost “design-bid-build” projects can only be profitable by completing projects on time andwithin budget. However, in construction projects, cost and/or schedule overruns could occurdue to a variety of internal and/or external factors. These costs or schedule overruns canquickly wipe out profit margins and may result in a loss. Project losses generally are theresult of problems of a few activities in a project which may impact other activities andhence, the entire project may be impacted negatively. It is not possible to avoid all scheduleor cost overruns (like schedule overruns due to severe weather conditions), however, properproject monitoring can reduce the impact of these overruns.Recently Signora Construction LLC has been awarded a contract by a mining company forbuilding a Covid Quarantine centre for people in Western Australia as a fixed cost “designbid-build” project.Project Case Data:The following Data are presenting the project caseTable 1: is the project Main and sub-tasks (outline WBS)Table 2: is the schedule plan baselineTable 3: is the cost plan baselineTable 1: Project Main Task and sub-tasks IDTask nameDuration(weeks (w)/ days (d))Predecessor Tasks1A. Site Development2Site Survey8d3Site Cleaning8d24Waste Removal5d35Milestone 1046B. Foundations7Level Ground2w5 PRJ5003- Project Constraint ManagementTrimester-3 2021Assessment 3- Presentation of project plan and status to a sponsor for a project caseIndividual Assessment3 IDTask nameDuration(weeks (w)/ days (d))Predecessor Tasks8Dig Trenches2w79Sewage Connections2w810Electrical (to mains)2w811Gas (to mains)1w812Pour Concrete1w9, 10, 1113Brick Foundations8d1214Milestone 201315C. Walls + Roof16Brick Walls3w1417Wooden Rafters3w1618Windows Preparation2w1619Lay Roof Tiles18d1820Milestone 301921D. Interiors22Electrical Wiring3w2023Pipes and Plumbing3w2024Doors14d2025Windows Installing17d2026Floor Boards5d2527Milestone 4024, 25, 2628E. Bathroom andKitchen29Walls10d2730Bathroom Fittings10d2931Bathroom Tiling1w3032Bathroom Flooring1w3133Kitchen Fittings1w3234Kitchen Slate Flooring9d3335Milestone 503436F. Finish37Plasterboard Walls2w3538Painting2w3739Milestone 6038 Consider 1 week as 5 days from Monday to FridayPRJ5003- Project Constraint ManagementTrimester-3 2021Assessment 3- Presentation of project plan and status to a sponsor for a project caseIndividual Assessment4Table 2: Percentage of Tasks Planned to be Completed Each Month Main TasksPercentage Completion for each monthJanFebMarchAprMayJuneJulyAugSepA. Site Development100%B. Foundations20%50%20%10%(finished)C. Walls + Roof60%40%(finished)D. Interiors100%(finished)E. Bathroom andKitchen30%70%(Finished)F. Finish100% Table 3: Budgeted Planned Cost TaskBudgeted CostOf WorkScheduledMonthsJanFebMarchAprMayJuneJulyAugSepA.$40,000$40,000B.$80,000$16,000$40,000$16,000$8,000C.$120,000$72,000$48,000D.$60,000$60,000E.$60,000$18,000$42,000F.$50,000$50,000Total?????????Cumulative????????? The Problem:The project was planned to start on 1st of Jan. Working hours and days are 8 hours Monday toFriday. At the end of December, just two weeks before the starting of the project, a severethunderstorm disrupted the construction site. The Project team managed to start the project ontime as planned and to complete January’s tasks, but more than two weeks of work time waslost from February’s tasks due to the flooding of the site caused by the storm. This loss oftime could not be made up by an extension of the project time. The building had a majorevent scheduled at the end of construction.By the mid of March, another problem surfaced related to the quality of work performed by asub-contractor. The foundation sub-contractor failed to meet the standards set in the contract.PRJ5003- Project Constraint ManagementTrimester-3 2021Assessment 3- Presentation of project plan and status to a sponsor for a project caseIndividual Assessment5About 20% of the work completed in March by this sub-contractor had to be redone. Thisresulted in delaying some of the activities, but the project manager and the team did notupdate the schedule and cost baselines.In June, the project manager realized that the sub-contractor for interior work was havingproblems in procuring cabinets and other specialty items. A meeting with the sub-contractorrevealed that the sub-contractor was having problems with labour and finances. The projectmanager did not monitor the project performance and progress since the start of the project,and the project manager now is not yet sure of the problem. At this time, hiring a newcontractor is not an option. The Client requested a status report from the contractor. A newproject manager from the Client side took the place of the old project manager and first thinghe asked for is a status report from you for End of June 2021.Table 4: is Main Tasks Percentage Completed as reported by the project team end ofJune.Table 5: is Actual spending (project costs) as reported by the project team end of June.Table 4: Main Tasks Percentage Completed by end of June 2021. TaskMonths% Cumulativecompleted by endJune 2021JanFebMarchAprMayJuneA% Complete eachmonth70%30%(finished)100%B% Completeeach month20%50%10%10%10%(finished)100%C% Complete eachmonth60%20%80%D% Complete eachmonth10%10% Table 5: Main Tasks’ Actual Cost incurred per month by end of June 2021. TaskMonthsMonth wiseJanFebMarchAprMayJuneAActual Cost$45,000BActual Cost$25,000$40,000$10,000$10,000$10,000CActual Cost$70,000$30,000DActual Cost$30,000 PRJ5003- Project Constraint ManagementTrimester-3 2021Assessment 3- Presentation of project plan and status to a sponsor for a project caseIndividual Assessment6Requirements and supporting documents:You are required to complete all the tasks below (1-6)1- Assume that you have developed the project plan at the time of the bidding.Summarize your key aspects of your project plan (Project Scope Statement, WBS,Schedule Baseline, Cost Baseline). This means you need to create the following (A-F)A- Complete the Project Scope Statement for this Project by using the informationprovided and complete the relevant section using a template (make appropriateassumptions).B- Draw a WBS for this Project (hierarchal WBS)C- Create WBS dictionary for each main task and its sub-tasks (consider each maintask is a Work Package).D- Draw the project network diagram using the precedence diagram method, useCPM Analysis and find each task ESD, EFD, LSD, LFD, TF, and FF, projectduration and the critical path (s). Assume F-S relationship between the tasks.E- Establish Project schedule with Gantt chart and show ES, EF dates, Floats and thecritical Path.F- Create time phased budget for each main task only, this means for the main taskA to F (A. Site Development, B. Foundations, C. Walls + Roof, D. Interiors,E. Bathroom and Kitchen, F. Finish), use the template shared in Canvas.2- Assume you are required to present a status report to the Client about your projectstatus on end of June 2021, use the information provided and utilize Earned ValueAnalysis Method (EVA) to report about your project status. What would be therevised EAC and total project duration based on the CPI and SPI at the end of June-21?3- Present what actions do you recommend to the sponsor given your findings from theEVA on end of June.4- If any change required to the scope, schedule, and cost, complete the change requestform, and explain what changes should happen and how to record it, to updatebaselines and to communicate it5- Write down the lessons learned from this project.6- Given the actual costs in previous months (Table 5) and given the percentages ofcompleted work in previous months (Table 4), utilise EVA and determine whenwould the project manager have recognised that there is a problem in the project if he/she was monitoring the project progress and performance monthly? What would youdo back then if you were the project manager?PRJ5003- Project Constraint ManagementTrimester-3 2021Assessment 3- Presentation of project plan and status to a sponsor for a project caseIndividual Assessment7Power Point Slides:Working on the given project case and data you should design professional power point slidesthat include:1- one slide Cover Page2- one slide presenting project scope statement (main components)3- one slide presenting WBS (visual hierarchy design) (use a graphic tool, i.e. Excel,word…etc.)4- one slide presenting sample of a Project dictionary for a selected work package (full workpackages dictionary should be prepared and submitted as part of the supporting documents.5- one slide presenting project schedule in Gantt Chart format and show your criticalpath (use a graphic tool, i.e. Excel, word…etc.)6- one slide presenting the network diagram (You can draw it manually on paper and attachit)7- one slide of key milestones (use the template provided in class for group work) or draw itin clear time frame to present the key millstones, names, and dates over the project duration9- one slide of time-phased budget with a graph showing the planned costs10- two slides are EVA data, report, and charts (use the templates provided in week 9).Revised EAC and total project duration based on the CPI and SPI at the end of June-21.11- one slide interpretation of EVA results12- two slide of possible actions and recommendations13- one slide of lessons learned14- thank you and Q&A session slidesYou can add links to the power point slides and present the full excel sheet or any otherdocument if it is too big and you cannot fit it in one slide.Verbal Presentation:In total the presentation is 15 minutes including questions and answers time. Your mainverbal presentation should not exceed 10 minutes, prepare well, you should have your cameraon while presenting your project data and allow 5 minutes for questions and answers.You will be marked based on the rubric for Assessment-3 in the assessment brief.************************************************************************THE END
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