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Sent to all students registered in courses offered by the following Faculties:
IKB Faculty of Arts and Social Sciences (FASS)
Faculty of Creative and Critical Studies (FCCS)
IKB Faculty of Science (FOS)

With final exams starting on Friday, April 16, 2021, we thought we would remind you about the university policies on examinations and some relevant academic accommodations.

You can review the Senate Policy on Examinations here: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,41,89,1008

In particular, you should review the policy on student conduct during examinations: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,41,89,1009.

Please listen or read the instructions provided by your professors and by invigilators carefully. Specifically, they may have information on academic integrity during your online exam, and you will want to ensure you read and understand that information.

Ensure that you are clear on what platform each exam will be in and ask your professor if you are unsure on their exam procedures this term.

Bring picture ID to all exams.  It is important that you have your physical UBCcard, a printed copy of our virtual UBCcard, or any form of government-issued ID containing your photo with you for all of your final examinations. The student online application form and other relevant information can be found at: https://ubccard.ubc.ca/obtaining-a-ubccard/students

Check your exam schedule, and ensure you have recorded the correct day, time, and location for each of your exams. Here is the link to the exam schedule: SSC (Student Service Centre) https://cas.id.ubc.ca/ubc-cas/login?TARGET=https%3A%2F%2Fssc.adm.ubc.ca%2Fsscportal%2Fservlets%2FSRVSSCFramework

CAUTION: Exams hosted in Canvas will display the End Time of the exam rather than when the exam is available for you to access and begin.  The exam schedule posted in SSC is based on the START TIME of all exams, whether they are hosted in Canvas or not.  Do NOT rely on Canvas for the time that your exam is to begin.

All final exam times are Pacific Daylight Time (local Kelowna time). Please set your alarm carefully for early morning exams and double check the time if you are in a different time zone: https://www.timeanddate.com/worldclock/

Students are expected to write their final exams at the time scheduled to avoid hardships and clashes.  We will NOT consider out-of-time exam requests solely based on differences in time zones.

Academic Concessions: Out of Time Final Exam and Standing Deferred

If you are unable to write an exam, you must submit the appropriate documentation for an Academic Concession to the appropriate Dean’s Office; follow the instructions on the forms. If you are able to complete the exam within the exam period (on or before April 29, 2021), please complete the Out of Time Final Exam form. If you are unable to complete the exam within the exam period (after April 29, 2021) please complete the Standing Deferred form:

Irving K Barber Faculty of Arts & Sciences (FASS): https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/

  • For courses in: ANTH, ECON, Human GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI

Faculty of Creative & Critical Studies (FCCS): https://fccs.ok.ubc.ca/student-resources/forms/

  • For courses in: ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, ENGL, FILM, FREN, GERM, JPST, KORN, MDST, SPAN, THTR, VISA, WRLD

Irving K Barber Faculty of Science (FOS): https://science.ok.ubc.ca/student-resources/undergrad/student-forms/

  • For courses in: ASTR, BIOC, BIOL, CHEM, COSC, DATA, EESC, GISC, MATH, Physical GEOG, PHYS, STAT, SUST

All academic concession requests require supporting documentation. Normally, when medical documentation is provided to support an academic concession request, it must meet the following requirements:

  • Original document required (no photocopies, scans, or photos taken by your cell phone).
  • Signature of the medical professional must be in ink; digital signatures are not accepted unless stamped in ink by the clinic.
  • Since most students are not in Kelowna, FCCS, FASS and FOS will accept medical notes and supporting documents if they are faxed directly from the practitioner’s office to the secure fax machine in the Dean’s office (FASS / FOS 250-807-8001) (FCCS 250-807-8543). Please see the list above to identify which Faculty your course is in. The fax must include a cover page from the practitioner’s office, and the students name in full (e.g. see the contact information required on the individual concession request forms).

Courses offered by other Faculties may have different Academic concession procedures. Please consult their Faculty pages for more information.

Exam Jam: bigger and better than ever! April 15, 2021

This term, Exam Jam will centralize the resources and supports at both UBC campuses, harnessing the expertise of the peers and pros in the Student Learning Hub and the Chapman Learning Commons.

During this virtual all-day event, you’ll find math and science tutoring, motivation and time-management sessions, essay exam workshops, wellness breaks, and activities to help you de-stress. Once enrolled in the Canvas course, you can pick and choose from a variety of sessions to suit your schedule and needs.

If you want to avoid stress, stay focused, and get energized for your final exams, enroll and join us on Thursday, April 15! Attend one, two, or all of our sessions—it’s up to you.
Prizes will be awarded randomly to the first 250 registrants, so enroll early!

Enroll: https://canvas.ubc.ca/enroll/RBJB9R
Learn more: https://students.ok.ubc.ca/academic-success/learning-hub/events-workshops/#exam

If you have any questions, please contact us at:

I.K.B. Faculty of Science (FOS): fos.students.ubco@ubc.ca
I.K.B. Faculty of Arts and Social Sciences (FASS): fass.students.ubco@ubc.ca
Faculty of Creative and Critical Studies (FCCS): fccs.ubco@ubc.ca

Remember to take care of yourself, and get plenty of sleep.

Best wishes with your final exams!

Dr. Donna Senese
Associate Dean, Students
FASS

Dr. Jordan Stouck
Associate Dean, Undergraduate Studies
FCCS

Dr. Scott Reid
Associate Dean, Students
FOS



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