UCBS7040 Information Management:Policies Of Information Governance

Information management is mainly concerned with the infrastructure that is being utilized for collection, management, preservation, storage and even delivery of information.  There  are  a few  guiding  principles,  which  enable  information  to  be  available  to  the  right  people  at  the appropriate time (Eroshkin et al. 2017). The following interim report provides a brief discussion on the concepts of information governance and information security with Procter and Gamble as well as usage of IT and IS in an organization in Guyana, Medical Pharmacy.  According to Smallwood 2019, information governance can be referred to as the distinct strategy for proper information at any specific organization. This type of governance is responsible for balancing the subsequent risk that information is presenting with the value that information is providing  subsequently.  Such  governance  helps  with  legal  compliance  as  well  as  operational transparencies and even reduces the total costs, related to the legal discoveries.

Any organization has the core responsibility of establishing a logical and consistent framework for staff for handling fata via different procedures and policies of Information governance (Mikalef et al. 2020). All of these policies and procedures can provide guidance for the proper behaviour about organization or employees handling all electronically stored information. Daneshmandnia 2019 has stated that information governance can be termed as extremely important for an organization as it  can encompass over record management and  as a result, it is able  to  incorporate  information  protection  or security,  data  governance,  risks’  management, importance and knowledge management as well as IT management. Privacy and security aspects are improved and the organizational management is able to focus on authenticity and integrity with an effective business continuity. Information governance involves business, legal and compliance driven  and  the  components  include  access  management,  categorization  and  cyber  security  (Van Grembergen  and  De  Haes  2018).  The main  principles  of  information  governance  include compliance, transparency, retention, integrity and retention.  

 Information Security 
 As  per  Norbekov  2020,  information  security  refers  to  the  distinct  practice  to  prevent unauthenticated  accessibility,  utilization,  disclosure,  modification,  disruption,  destruction  and even  inspection  of  information.  There  are  three  vital  and  significant  objectives  of  information security and these include confidentiality, integrity and availability. Different information risks are successfully  mitigated  with  the  incorporation  of  information  security  and  it  includes  prevention and reduction of the core probability of inappropriate or unauthorized accessibility to data or even modification and disruption of information. It even  includes  various actions that are  intended to decrease  the distinct effects of  these  incidents.

The  highly secured information might undertake any format and the main focus is maintaining a balanced protection of the information. Moody, Siponen and Pahnila 2018 have mentioned that it is termed as vital or important for ensuring that the organization would be able to remove their existing issues and complexities and  ensure  that  their  organizational  productivity  is  not  hampered,  under  any  circumstance.  It  is mainly  accomplished  through  a  structured  procedure  of  risk management,  which  includes identification  information  as  well  as  associated  assets,  impacts,  threats  and  vulnerabilities, evaluation  of  the  risks,  deciding  on  the  process  of  addressing  or  treating  the  risks  by  avoiding, mitigating, sharing and accepting them accordingly. It is also needed to monitor different activities for  making  adjustments  as  necessary  for  addressing  any  issue,  improvement  opportunity  and change.

The main importance of information security is to reduce the risks of data breaches as well as attacks within every information technology system and a proper application of security controls would  be  needed  for  preventing  unauthenticated  accessibility  to  the  confidential  information (Stewart and Jürjens 2017). It is also required for the prevention of disruption of different services like denial of service attacks and also protection the information technology networks and systems from subsequent exploitation by outsiders. facing any issue or difficulty in managing the business processes and operations (Stone et al. 2018). The modification of data in P&G should be done in an efficient manner, so that the new product or future products are launched in a safe and secured methodology. The senior leadership has taken this decision for ensuring that they are able to face high competition in the market and also improve their performances accordingly.

Data collected by the organization was required to be integrated for considering their higher level data and also viewing performances accordingly.   iii) The next aspect that the senior leadership has considered for information governance was that they have involved advanced analytics in the business processes and operations. It is the data analysis methodology, which utilizes predictive modelling, deep learning and even business process automation for gaining results (VORONKOVA et al. 2017). The involvement of different statistical methods can ensure that P&G would be able to forecast their sales for 12 months and even analyze business information from different data sources accordingly. 

iv) The senior leadership of P&G has also ensured that they are considering a few vital IT activities  in  the  business,  known  as  IDS  or  information  and  decision  solutions  for  befitting  the organizational support for undertaking accurate decisions for the business. The sales and marketing domains  of  the  organization  are  needed  to  be  focused  for  checking  their  technical  and  human capabilities  accordingly.  Moreover,  information  and  decision  solutions  even  worked  in  the respective business for the purpose of consolidation of systems and then integrating them into an extremely smaller set of globalized platforms.  

 

 v)  Another  role  or  responsibility  of  senior  leadership  in  P&G  is  that  they  have  included global  business  services  for  using  third  party  providers  regarding  every  information  technology capability (Prajogo et al. 2018). However, the managers have also realized that it can be extremely difficult for the outside entity to work in a closer manner with the subsequent executives of P&G for  their  vital  decisions  related  to  information  security  and  governance.  Each  of  these  external 
provider cannot understand the respective business  for creating  their respective  innovations and hence also consider different IT capabilities for system designing, architectures and innovation as well as decision making. 

v) They have also ensured that they are considering a central repository for data and with the  involvement  of  different  software  tools,  the  analysts  would  be  able  to  take  up  suitable decisions. The traditional methods of software and hardware are eradicated with the inclusion of IDS in P&G and have included advanced technological tools for collaboration as well as strategic development. 

 

 vi) The senior leadership of P&G has also considered digitization and the main objective was  proper  standardization,  automation  as  well  as  integration  of  systems  and  even  data  for  the distinct purpose of creating a real time decision making and operating environment. Hence, it is expected that the organization would be highly technology enabled and business values would be driven  with  information  governance  and  business  value  would  be  driven  as  well  as  competitive advantages (Hwang, Lin and Shin 2018).  

 vii) They have allowed to  consider different data and enabling technologies in P&G and these are being linked  to the  centralized data warehouse. For  this purpose, the senior  leadership has allowed to develop a web based customizable dashboard for tracking the most relevant data and  every  individual  employee.  Different  business  sufficiency  models  would  be  considered  for forecasting of the product market combinations  and sales (Davenport, Iansiti  and Serrels 2013).

These two types of statistical models for forecasting were time series based forecasting model and the propensity model. 2.3  Critical  Analysis  of  the  use  of  Information  Systems  and  Information  Technology  and process of its impacts in Medical Pharmacy  The process of decision making is needed to be supported and effective value is needed to be created for individuals and organizations and communities. It is the cycle of procedures, which support the organizational learning activities. Hence, information needs would be identified and acquired as well as organization and storage of information (Abdrakhmanov et al. 2017). Medical Pharmacy  is  a  renowned  organization  in  Guyana  that  has  been  doing  business  for  several  years and have successfully maintained a chain of 8 pharmacies in the entire country. Being a part of the pharmaceutical  industry,  the  information  is  needed  to  be  updated  and  data  should  be  safe  and secured, under every circumstance.  

 

 The organizational management has ensured to implement IS and IT in their business for gaining  maximum  efficiency  and  effectiveness.  The  entire  cycle  of  information  management includes different stakeholders, who are solely responsible to assure the respective quality, utility and  accessibility  of  acquired  information.  These  individuals  are  also  responsible  for  the  safe storage  and  disposal  and  also  for  decision  making  procedure  (Cook  2017).

 There  are  a  few stakeholders, who have the right to originate, distribute, delete or even change information as per the organizational information management policies. Medical Pharmacy has been able to successfully execute their business processes, by aligning information management through IS and IT.   The organizational management has included technology for social media management and also for involving cloud services. They have been able to use the technology in marketing in social media platforms through proper software and telecommunications network (Zhou et al. 2018). As a  result,  the  employees  have  been  able  to  interact  with  their  customers,  even  in  the  current Questions:  Information management is mainly concerned with the infrastructure that is being utilized for collection, management, preservation, storage and even delivery of information.  There  are  a few  guiding  principles,  which  enable  information  to  be  available  to  the  right  people  at  the appropriate time (Eroshkin et al. 2017). The following interim report provides a brief discussion on the concepts of information governance and information security with Procter and Gamble as well as usage of IT and IS in an organization in Guyana, Medical Pharmacy. 

 

 According to Smallwood 2019, information governance can be referred to as the distinct strategy for proper information at any specific organization. This type of governance is responsible for balancing the subsequent risk that information is presenting with the value that information is providing  subsequently.  Such  governance  helps  with  legal  compliance  as  well  as  operational transparencies and even reduces the total costs, related to the legal discoveries. Any organization has the core responsibility of establishing a logical and consistent framework for staff for handling fata via different procedures and policies of information governance (Mikalef et al. 2020). All of these policies and procedures can provide guidance for the proper behaviour about organization or employees handling all electronically stored information. 

Daneshmandnia 2019 has stated that information governance can be termed as extremely important for an organization as it  can encompass over record management and  as a result, it is able  to  incorporate  information  protection  or  security,  data  governance,  risks’  management, compliance and knowledge management as well as IT management. Privacy and security aspects are improved and the organizational management is able to focus on authenticity and integrity with an effective business continuity. Information governance involves business, legal and compliance driven  and  the  components  include access  management,  categorization  and  cyber  security  (Van Grembergen  and  De  Haes  2018).  The main  principles  of  information  governance  include compliance, transparency, retention, integrity and retention. 

 Information Security  As  per  Norbekov  2020,  information  security  refers  to  the  distinct  practice  to  prevent unauthenticated  accessibility,  utilization,  disclosure,  modification,  disruption,  destruction  and even  inspection  of  information.  There  are  three  vital  and  significant  objectives  of  information security and these include confidentiality, integrity and availability. Different information risks are unsuccessfully  mitigated  with  the  incorporation  of  information  security  and  it  includes  prevention and reduction of the core probability of inappropriate or unauthorized accessibility to data or even modification and disruption of information. It even  includes  various actions that are  intended to decrease  the distinct effects of  these  incidents. The  highly secured information might undertake any format and the main focus is maintaining a balanced protection of the information. Moody, Siponen and Pahnila 2018 have mentioned that it is termed as vital or important for ensuring that the organization would be able to remove their existing issues and complexities and  ensure  that  their  organizational  productivity  is  not  hampered,  under  any  circumstance.

 It  is mainly  accomplished  through  a  structured  procedure  of  risk management,  which  includes identification  information  as  well  as  associated  assets,  impacts,  threats  and  vulnerabilities,evaluation  of  the  risks,  deciding  on  the  process  of  addressing  or  treating  the  risks  by  avoiding, mitigating, sharing and accepting them accordingly. It is also needed to monitor different activities for  making  adjustments  as  necessary  for  addressing  any  issue,  improvement  opportunity  and change.   The main importance of information security is to reduce the risks of data breaches as well as attacks within every information technology system and a proper application of security controls would  be  needed  for  preventing  unauthenticated  accessibility  to  the  confidential  information (Stewart and Jürjens 2017). It is also required for the prevention of disruption of different services like denial of service attacks and also protection the information technology networks and systems from subsequent exploitation by outsiders. 

 

Governance in Procter and Gamble 
P&G  has  considered  information  governance  in  their  business  processes  and  operations and the senior leadership played a vital role in providing maximum competitive advantages to the organization. They have implemented different strategies and plans for ensuring that P&G is able to secure their confidential information successfully (Davenport, Iansiti and Serrels 2013). These roles and responsibilities of the senior leadership for information governance are provided in the 
following paragraphs: 

 

 i)  The  chief  information  officer  and  Group  President  of  P&G  has  ensured  that  they  are developing a series of different processes and systems, which allowed as well as emphasized the utilization of upgraded data and advanced analytics for the core purpose of driving their process of decision making in the organization.
 
 ii) Data up gradation  is a vital  aspect for  information governance of any organization to ensure that they are able to deal with only updated data and the organizational management is not facing any issue or difficulty in managing the business processes and operations (Stone et al. 2018). The modification of data in P&G should be done in an efficient manner, so that the new product or future products are launched in a safe and secured methodology. The senior leadership has taken this decision for ensuring that they are able to face high competition in the market and also improve their performances accordingly. Data collected by the organization was required to be integrated for considering their higher level data and also viewing performances accordingly.  

iii) The next aspect that the senior leadership has considered for information governance was that they have involved advanced analytics in the business processes and operations. It is the data analysis methodology, which utilizes predictive modelling, deep learning and even business process automation for gaining results (VORONKOVA et al. 2017). The involvement of different statistical methods can ensure that P&G would be able to forecast their sales for 12 months and even analyze business information from different data sources accordingly.  

iv) The senior leadership of P&G has also ensured that they are considering a few vital IT activities  in  the  business,  known  as  IDS  or  information  and  decision  solutions  for  befitting  the organizational support for undertaking accurate decisions for the business. The sales and marketing domains  of  the  organization  are  needed  to  be  focused  for  checking  their  technical  and  human capabilities  accordingly.  Moreover,  information  and  decision  solutions  even  worked  in  the respective business for the purpose of consolidation of systems and then integrating them into an extremely smaller set of globalized platforms.

 

 v)  Another  role  or  responsibility  of  senior  leadership  in  P&G  is  that  they  have  included global  business  services  for  using  third  party  providers  regarding  every  information  technology capability (Prajogo et al. 2018). However, the managers have also realized that it can be extremely difficult for the outside entity to work in a closer manner with the subsequent executives of P&G for  their  vital  decisions  related  to  information  security  and  governance.  Each  of  these  external 
provider cannot understand the respective business  for creating  their respective  innovations and hence also consider different IT capabilities for system designing, architectures and innovation as well as decision making. 

v) They have also ensured that they are considering a central repository for data and with the  involvement  of  different  software  tools,  the  analysts  would  be  able  to  take  up  suitable decisions. The traditional methods of software and hardware are eradicated with the inclusion of IDS in P&G and have included advanced technological tools for collaboration as well as strategic development. 

 

 vi) The senior leadership of P&G has also considered digitization and the main objective was  proper  standardization,  automation  as  well  as  integration  of  systems  and  even  data  for  the distinct purpose of creating a real time decision making and operating environment. Hence, it is expected that the organization would be highly technology enabled and business values would be driven  with  information  governance  and  business  value  would  be  driven  as  well  as  competitive advantages (Hwang, Lin and Shin 2018).  

 

 vii) They have allowed to  consider different data and enabling technologies in P&G and these are being linked  to the  centralized data warehouse. For  this purpose, the senior  leadership has allowed to develop a web based customizable dashboard for tracking the most relevant data and  every  individual  employee.  Different business  sufficiency  models  would  be  considered  for forecasting of the product market combinations  and sales (Davenport, Iansiti  and Serrels 2013). These two types of statistical models for forecasting were time series based forecasting model and the propensity model.